Skip to main content
Kofax

How to password protect a PDF in Nuance PowerPDF v1.1

Question:

How to password protect a PDF in Nuance PowerPDF v1.1

Resolution

Here are the basic steps to password protect a PDF document in Nuance PowerPDF v1.1

Open the document in Nuance PowerPDF v1.1 and select the Security tab from the menus.

Select Security on the right to open the Security panel.

Double Click on "Interactive" to assign security to this document.

You will see a message asking "are you sure you want to change the security settings of this document?"  - click OK to continue.

The Password Security Options window will open. Check the box by "Allow document opening only by password", Set a password in the Document Open Password window.

A window will open up and require you to verify the password - enter the same password again.

A message will come up verifying security has been set on this document.

Once the document is saved, you will have to enter the password to open the document.

There are additional options available for passwords.

Power PDF allows you to place password protection on the following items:

  • PDF documents
  • Envelopes containing a set of PDF files and optionally other types of file
  • Packages prepared by PDF Create containing a set of PDF files
  • Portfolios prepared by Power PDF containing PDF files and optionally other types of file.

PDF files in envelopes, packages and portfolios may have their own passwords.

The advantage of placing a password on an envelope or a portfolio is that it offers protection to non-PDF files that themselves cannot be protected by passwords.

Note: Passwords cannot be applied to documents containing a digital signature.

There are two types of password:

  1. Open Password
    People with this password can open the document. If the document has no permissions password, the PDF, once opened can be used freely. If it has a permissions password set, a person with only the Open password can view the set of permitted and prohibited actions but cannot modify them.
  2. Permissions Password
    People with this password can open the document, view its permitted and prohibited actions and modify or clear them, also change passwords or remove one or both of the passwords.

Power PDF has no particular requirements for passwords; a good password contains at least six characters, is not easily guessed and has a mix of letters, numbers and symbols. Password use demands careful management, without a valid password the document can no longer be opened.

For more information, please consult the help menus within the PowerPDF program.

A Word document with screenshots of the settings is attached that can be distributed to clients.