Preserving annotations when converting an MS Word document to PDF
When converting an MS Word document to PDF via the Nuance Ribbon buttons, annotations (comments, tracked changes, etc) are not preserved once the document has been converted.
This is by design - the only way to preserve the annotations is by printing the Word document to a PDF with the markups visible in Word.
In order for annotations to be preserved and viewable after a document has been converted from MS Word format to PDF, the following must be performed:
- In the MS Word document, make sure the annotations are visible - if they are not, On the Review tab, enable Show Markup
- Click File > Print
- From the Printer drop-down box, select ScanSoft PDF Create! or Gaaiho PDF or Nuance PDF.
- Click Print
- In the Save As window, designate a location to which the file will be saved and enter a name for the file
- Click Save and the resulting PDF will include the annotations.