Occasionally, it may be necessary to capture a single item field if it is found on an invoice, but not care if it is missing on invoices from specific suppliers. In these instances, the field can be set to Optional.
When a field is set to Optional, Interpret looks for the field on all invoices. If the field is found, the program interprets it. If not, Interpret sets the field status to Complete. In Verify, the field is shown as Complete and has no value.
To set a field as Optional, do the following:
- Open Manager, and then double-click an invoice profile.
- Open a single item field profile, and then click Options.
- Select Optional from the Activation Settings field, and then click OK.