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Kofax

Scan to Email in Microsoft Outlook

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Question / Problem: 

How to use the Kofax VRS Dekstop Productivity Microsoft Outlook Add-In to scan directly to an email in Microsoft Outlook.

Answer / Solution: 

The Kofax VRS Desktop Productivity Microsoft Outlook Add-In allows a user to scan a document as an attachment when composing an email in Microsoft Outlook.
 

The Kofax VRS Desktop Productivity Microsoft Outlook Add-In only adds the Kofax VRS menu to the installation of the Outlook application on the PC where VRS is also installed.  The Kofax VRS menu is not available when using the Outlook web application.

 

To configure scan settings and scan a document:

  1. Load the document into the scanner
     
  2. Run Microsoft Outlook
     
  3. Click New Email
     
  4. Select the Kofax VRS menu
     
  5. Select one of the three Profiles:  Color OnlyColor or Black & White, or Black & White Only 
     
  6. Click Scan with Preview
     
  7. Desktop Productivity will automatically start scanning all the pages in the scanner.
     
  8. Use the settings in the Scan Settings tab to configure Color Mode, Resolution, Feeder, Sides, and Paper size
    ScanSettingsTab.png
     
  9. In the Home tab, click Image Quality Settings to configure the VRS features
     
  10. In the Home tab, click File Type to set the image storage format to PDFTIFBMPJPG, or PNG
     
  11. To rescan using the new Scan Settings, delete the existing image(s) and click Scan One to scan one page, or ScanAllto scan all the pages in the scanner's feeder
     
  12. To make changes to the VRS settings for a scanned image, select the image and click Image Quality Settings
     
  13. Images can be manually deleted by selecting the image(s) and clicking Delete
     
  14. Images can be reordered by dragging and dropping them.
     
  15. When scanning and modifications are complete, click Save
     
  16. When prompted, enter the file name.

 

To scan a document using previously configured scan settings:

  1. Load the document into the scanner
     
  2. Run Microsoft Outlook
     
  3. Click New Email
     
  4. Select the Kofax VRS menu
     
  5. Select one of the three Profiles:  Color OnlyColor or Black & White, or Black & White Only 
     
  6. Select Fast Scan
     
  7. When prompted, enter the file name and the choose the File Type:  PDFTIFBMPJPG, or PNG

 

Applies to:  

Product Version
VRS 5.2

 

 

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